CT Scheduling Tips & Cheat Sheet

WITH CONTRAST:

• ALWAYS included IV (Iodine) Contrast.
• MAY OR MAY NOT include Oral (Barium) Contrast - this depends on the reason for the exam.
• If allergic to Iodine/Contrast, patient cannot be seen at WR for a with IV contrast exam. Refer the patient back to their referring physician. Do not continue to schedule.

WITHOUT CONTRAST:

• NO IV (Iodine) Contrast.
• MAY OR MAY NOT include Oral (Barium) Contrast - this depends on the reason for the exam.

WITH AND WITHOUT CONTRAST:

• Exam done first WITHOUT IV (Iodine) Contrast
• Then exam done WITH IV (Iodine) Contrast
• MAY OR MAY NOT include Oral (Barium) Contrast - this depends on the reason for the exam

ALWAYS document allergies when scheduling CT Exams!

• Document on the Questionnaire (when available)
• Document on the Patient Allergy Information (found on the Visit Info tab)
• If patient has allergies to food, medications, or beestings, allow at least 3 business days before scheduling.

PRE-AUTHORIZATION REQUIRED FOR:

• CT's, Fluoroscopies and MRI's
• Check "Pre-Authorization Requirements by Insurance" job aid to determine if Pre-Authorization is needed.
• If it is needed, SCHEDULE A MINIMUM OF 5 BUSINESS DAYS OUT!
  • On Monday - schedule no sooner than the following Tuesday
  • On Tuesday - schedule no sooner than the following Wednesday
  • On Wednesday - schedule no sooner than the following Thursday
  • On Thursday - schedule no sooner than the following Friday
  • On Friday - allow one full week before scheduling

STAT Request/Same-Day Add-On/Next-Day Add-On:

• Center Approval Needed before scheduling a Same Day CT appointment! No exceptions.
• Next-Day Add-On: No CT CONTRAST appointments are to be added AFTER 3PM for the NEXT DAY UNLESS APPROVED BY CT DEPARTMENT.
  • If the CT department has left for the day or is unable to be contacted, ANY CT WITH CONTRAST appointment should be scheduled for a minimum of 2 days out.
• If a doctors office is calling after 4PM to urgently add on a CT WITH CONTRAST patient for the next day, an email must be sent to Leadership for the nurses and the CT techs.
• Check for allergies to food, medications and beestings (consult with nurse).
• Check need for Pre-Authorization - if needed, contact Pre-Auth before scheduling.

EDITED: 07/10/2023